Knowledge Book – Project Management Guidebook (PMGB)

1.0) PMGB Introduction

KYTC’s Project Management Guidebook (PMGB) defines a common approach for application of project management techniques that can be applied to all KYTC highway projects through the project development process – which is normally the preconstruction stage of a project from the planning report to the project letting. Effective management is achieved by combining Project Management tools/techniques with sound application of project management principles. Key topics addressed in the guidebook will include assembling and developing a project team, improving management of project development, judicious oversight of project budgets, the relationship between individual projects and delivering KYTC’s program, and common obstacles that arise during project development. Practical guidance on addressing these challenges will also be provided.

An understanding of the interrelationship between scope, quality, schedule, and budget is fundamental to an understanding of what project management is. These three elements form the sides of a triangle and as in any triangular relationship a change in any element will result in a change in the other two sides.

A change in the scope may impact budget and schedule. A reduced budget will impact scope and quality. A reduced delivery timeline may result in increased cost and possibly reduced quality and scope changes.

The definition of a successful project would be:

• meets the defined scope

• with quality solutions and deliverables

• on schedule

• within budget

Throughout project development, program and project managers should be mindful that every project is a promise and has a constituency.  Adhering to the above principles helps to ensure that public and Cabinet expectations are met.

• Asset Management Projects – The primary purpose of these projects is to address the condition of existing highway assets through replacement or repair. They do not typically involve the addition of new capacity or roadway functionality, although minor improvements may sometimes be included. The most common asset management projects are those meant to address pavements or bridges that have deteriorated due to age and traffic impacts. They are included in the Existing Highway System Performance Projects Listing in the current Highway Plan.  Examples include pavement resurfacing, bridge replacements, and pavement and bridge preventative maintenance and rehabilitation projects.

4.0) Information by Project Classification

Since the guidebook is a comprehensive Project Management Guidebook for a variety of project types, the information it contains may apply to one project classification or to a set or classifications. An effort is made throughout the guidance to identify when project management topics are commonly applicable based on project classification.  Reference the table, like the one below, at the beginning of each article for applicable classifications.