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Tools for the Project Manager
Knowledge Article | Project Classification | |||
Capital Improvement Projects | Safety Projects | Asset Management Projects | Maintenance Projects | |
1.0 Tools and Resources for the Project Manager | x | x | x | x |
2.0 List of Tools and Resources | x | x | x | x |
3.0 Associated Articles | x | x | x | x |
4.0 Reference Documentation | x | x | x | x |
x = Information from the topic may be applicable for the project classification. |
Many tools and resources are available to help KYTC Project Managers (PMs) manage projects. Some (e.g., communication tools) are used throughout a project’s life cycle while the use of others (e.g., Pavement Design Web Application) is confined to one project phase. Tools and resources are available to facilitate the following project functions:
- Track project schedule (project progress) and budgets
- Communicate with project team members and the public
- Document project decisions and commitments
- Identify project needs
- Assist in project design and decision making
- Manage consultant contracts and payments
- Reduce project risk
The PMGB article Project Manager Training provides information on training available for some of these tools.
Table 1 lists project management tools and resources KYTC PMs use most often. If a tool or resource is accessible on the web, a link is provided. Links to associated PMGB or Highway Knowledge Portal articles are also included. These pieces offer more context on the application of tools and resources.
Project Manager Tools and Resources
Tool Name | Program | Tool Location | Phase of Project | Use | Manual Location | Highway Knowledge Portal Article |
---|---|---|---|---|---|---|
Project Management | ||||||
Project Manager's Toolbox | Web-based | Throughout Project Life |
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Program Delivery Platform (PDP) | Web-based |
Intranet (KYTC Access Only) |
Throughout Project Life |
|
N/A | PMGB: Document Management and Storage |
ProjectWise | ProjectWise | Throughout Project Life |
|
PMGB: Document Management and Storage | ||
Microsoft Outlook | MS Outlook | Assigned Computer | Throughout Project Life |
|
PMGB: Document Management and Storage | |
Microsoft Teams | MS Teams | Assigned Computer | Throughout Project Life |
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Microsoft OneDrive | MS OneDrive | Cloud-based | Throughout Project Life |
|
PMGB: Document Management and Storage | |
Highway Design Forms | MS Word and Excel | Throughout Project Life |
|
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KYTC Policy Manual Library | Throughout Project Life |
|
N/A | |||
Risk-Based Project Development Tool | MS Excel | Need Link (currently being uploaded to web) | Throughout Project Life |
|
N/A | PMGB: Managing Project Risk |
FHWA Risk Management Register | MS Excel | Throughout Project Life |
|
N/A | PMGB: Managing Project Risk | |
Highway Knowledge Portal | Web-based | Throughout Project Life |
|
N/A | ||
Tool Name | Program | Tool Location | Phase of Project | Use | Manual Location | Highway Knowledge Portal Article |
Consultant Contract Administration | ||||||
Professional Services Portal | Web-based | Throughout Project Life |
|
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Professional Service Forms | MS Word and Excel | Throughout Project Life |
|
N/A | ||
Pre-Design conference Minutes (File download) | MS Word | Project Scoping |
|
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Consultant Evaluations | SharePoint |
Intranet (KYTC Access Only) |
Preliminary Engineering, Final Design, Letting |
|
||
Tool Name | Program | Tool Location | Phase of Project | Use | Manual Location | Highway Knowledge Portal Article |
Project Initiation | ||||||
Work Breakdown Structures | MS Project or PDF | Throughout Project Life |
|
N/A | ||
Planning Studies and Reports | Initiation and Preliminary Engineering |
|
PM and Planning | |||
Data Needs Analysis Studies | Initiation and Preliminary Engineering |
|
N/A | PM and Planning | ||
Gantt Chart | MS Project or similar program | Assigned Computer | Throughout Project Life |
|
N/A | |
Continuous Highway Analysis Framework (CHAF) | Web-based |
Intranet (KYTC Access Only) |
Project Initiation |
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Highway Plan | Web-based | Project Initiation |
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Highway Information View and Extract Interface (HIVEi) | Web-based | Project Initiation |
|
PM and Planning |
||
KYTC Traffic Count Reporting System | Web-based | Project Initiation |
|
PM and Planning |
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Highway Information System (HIS) | Web-based, ESRI ArcGIS | Initiation and Preliminary Engineering |
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KYTC Mapping | Web-based and PDF | Throughout Project Life |
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Crash Data Analysis Tool (CDAT) | Web-based | Project Initiation and Preliminary Engineering |
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Kentucky State Police Collision Data | Web-based | Project Initiation and Preliminary Engineering |
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Google Earth | Web-based | Google Earth | Throughout Project Life |
|
N/A | |
KYTC Public Involvement Toolbox | Web-based | Preliminary Engineering |
|
N/A | Public Involvement | |
Tool Name | Program | Tool Location | Phase of Project | Use | Manual Location | Highway Knowledge Portal Article |
Preliminary Engineering | ||||||
Design Executive Summary Form (File download) | MS Excel | Preliminary Engineering |
|
|||
Estimator | Estimator Program | Preliminary Engineering, Final Design, Letting |
|
N/A | ||
KYTC Geotechnical Investigations | Web-based | Project Initiation |
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Archive Plans | Web-based mapping | Preliminary Engineering |
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|||
KYFromAbove | GIS Image mapping | Preliminary Engineering |
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FEMA Flood Map Service Center | Web-based, PDF | Preliminary Engineering |
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Kentucky Water Resource Info System | Web-based mapping | Preliminary Engineering |
|
N/A | ||
Communicating All Promises (CAP) | Web-based in PDP |
Intranet (KYTC Access Only) |
Preliminary Engineering and Final Design |
|
Project Management and NEPA | |
Environmental Assessment Tracking System (EATS) | Web-based | Intranet (KYTC Access Only) | Preliminary Engineering and Final Design |
|
N/A | Project Management and NEPA |
CE Checklist and Matrix | Preliminary Engineering |
|
N/A | Project Management and NEPA | ||
Kentucky Utility and Rail Tracking System (KURTS) | Web-based |
(KYTC Access Only) |
Preliminary Engineering and Final Design |
|
PM and Utility Coordination | |
KROWDS/RWUMS | Web-based | Intranet | Preliminary Engineering and Final Design |
|
N/A | |
SAFERoad Solutions | Web-based | Preliminary Design |
|
N/A |
Intersection Control Evaluation |
|
Complete Streets Program | Web-based PDF | Preliminary Design |
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Tool Name | Program | Tool Location | Phase of Project | Use | Manual Location | Highway Knowledge Portal Article |
Final Design | ||||||
Pavement Design Web Application | Web-based | Final Design |
|
PM and Final Design | ||
Standard Drawings | Web-based PDF | Final Design |
|
N/A | ||
Standard Specifications for Road and Bridge Construction | Web-based PDF | Final Design |
|
N/A | ||
Drainage Resource Materials | Web-based | Final Design |
|
PM and Final Design | ||
Traffic Management Plan (File download) | MS Word | Final Design |
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Final Plan Submittal Form (File download) | MS Excel | Final Design |
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Project Development Checklist (File download) | Final Design |
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HKP: Managing Consultant Contracts
HKP: Project Time Management
HKP: Intersection Control Evaluation
PMGB: Document Management and Storage
PMGB: Managing Project Risk
PMGB: PM and Planning
PMGB: Project Identification
PMGB: Project Initiation
PMGB: Public Involvement
PMGB: PM and Preliminary Design
PMGB: Project Management and NEPA
PMGB: PM and Utility Coordination
PMGB: PM and Final Design
PMGB: Preparing for Letting
Project Management Guidebook Knowledge Book:
Access the complete Knowledge Book here: Project Management Guidebook
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